IPDPS 2023 PhD Forum

See final deadline of March 31 to submit application

IPDPS 2023 PhD Forum Chair
Sanjukta Bhowmick, University of North Texas, USA

IPDPS 2023 PhD Forum Vice-chair
Sanmukh Kuppannagari, Case Western Reserve University, USA

Contact: phdforum@ipdps.org

OVERVIEW

The IPDPS PhD Forum focuses on current graduate students working toward a PhD in broadly defined areas related to parallel and distributed processing. Previous IPDPS PhD forums have offered graduate students an opportunity to present a research poster describing their ongoing research to the entire IPDPS conference audience, and to discuss their research with experts in academia and industry, and to make useful contacts regarding future career opportunities.

The goal of the IPDPS PhD Forum is to provide a comprehensive venue for students to better prepare for their research and career in parallel and distributed computing. The Student Research Program will be scheduled so that the participating students can follow all the main scientific and social events of the conference, and it is open to all students, including the authors of papers presented at the conference.

The conference will publish abstracts for the posters accepted for presentation at the PhD Forum. These will be included as part of the conference workshops proceedings (IPDPSW 2023). The abstracts will be formatted as part of a compendium that includes contact information for the poster authors and advisors.

IPDPS 2023 PHD FORUM - CALL FOR APPLICATIONS

Applicant students must be officially enrolled in a PhD Program at the time of submission, and each submission MUST be backed by a specific endorsement from the official PhD advisor(s) as specified in item 3 below. Masters students on track to enter a PhD program may apply but should meet the same standards as other applicants.

1. Applicant Statement of Interest

This statement should include:

• Short bio sketch.
• Current research interests.
• Plan for future research/career.
• Objectives for participating in IPDPS Student Program.

The applicant should also answer the following question: How do you expect the interaction with the IPDPS community will further your research/career goals?

2. Poster Proposal Text
This document should include:

• Title of work and author & advisor(s) names and affiliations.
• Brief description of work being done, including problem being addressed and the research methodology being used.
• Abstract of results to be presented in poster.

3. Advisor Statement of Support 
On institution letterhead, this letter should:

• Verify the applicant is a full-time student.
• Confirm support for applicant’s participation.
• State length of time the student has been under supervision of the advisor writing the letter.

Advisor should email the letter as a link or pdf attachment to phdforum@ipdps.org and have IPDPS 2023-PhD Forum-[full name of student] as the subject of the email. *

WHAT/WHEN TO SUBMIT

Applicants should prepare a submission document that addresses items 1 & 2 above. The manuscript cannot exceed two (2) pages using at least 10-point size font on 8.5x11 inch pages with at least 1 inch margins. This document should be submitted as a pdf file. Submission of the application is via Linklings, and the submit link below will take you to the site, which repeats the instructions given here.

Everywhere you see “paper” on the submit site, that refers to your application. Also, you will be asked to enter an abstract. Use the same one that has been included in your application.

SUBMIT YOUR APPLICATION

• Submit your application through Linklings
• The letter of support from the advisor should be emailed (*see above) by the time you submit your application, so please arrange accordingly.

SUBMISSION DATES/DEADLINES

The goal is to accept as many applications as our capacity allows, but the availability of our resources, as well as other screening factors, will limit the number of participants in the program.  To be fair, we will employ a “first-come-first-served” approach, with a rolling selection process to be used until the capacity is reached, based on the following schedule:

Review of Applications
A committee drawn from the IPDPS community and representative of the different areas of research that the conference embraces will review the applications in concert with the PhD Forum chairs. By submitting an application, the student is making a commitment to prepare and attend the conference in order to present a poster and participate in the mentoring and networking opportunities afforded by the conference.

PLANNED PROGRAM

• PhD Forum Posters on display all day Tuesday & Wednesday
• Student presenters available during all breaks and 6:00-7:30 PM Wednesday

Information for PhD Forum Poster Presenters

The conference area for display of posters will be available Monday evening. All posters should be on display by 9:30 AM on Tuesday, May 16th. They will be in a room that is near the lobby area where conference attendees will be able to view posters between sessions. The posters should be 32x40 inches (or 80x100cm). Student presenters are warmly encouraged to prepare professional rolled up posters, in contrast with a mosaic of small slides to post. The poster should preferably be printed with a high-quality device. The location for hanging the poster will be numbered using your PhD poster number in the program. Push pins or tape will be provided for mounting your poster. See poster guidelines at end of page.

Planned Program (details will be provided closer to the time of the conference)

Poster Guidelines

Some basic guidelines on how to organize your poster include:

• Relax, posters are intended to engage an interested person in conversation and then support that conversation.
• Posters should be no larger than an A0 paper size. If it is horizontally structured, please still fit within the portrait dimensions specified (33.1 x 46.8 in max).
• Be sure the title and organizational affiliations are clear along the top.
• Consider the normal left-to-right, top-to-bottom reading order for English when organizing the contents. Multiple columns are perfectly acceptable
• Include a QR code to a website that includes the poster abstract and an electronic copy of the poster itself.
• If existing publications by the poster authors exist on the topic, these should be the only references.
• Balance the amount of graphics and text. A visitor should be able to get the high level view within 1 minute and decide if they want to engage you.
• Graphics should show structure and general measurements that illustrate the results.
• Text should explain things without large paragraphs explaining.
• Text should be large enough to easily read at 6 feet (2 meters) distance.
• Assume the viewer is somewhat to generally knowledgeable about the topic eliminating the need for long motivational passages.
• Provide sufficient motivational material to show at a glance the poster authors understand potential impact.
• Compensate for color blindness is important. Design for monochrome but add color to highlight.

Questions?

Any questions should be addressed to both chairs to ensure the quickest response.