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IPDPS 2017 PhD Forum & Student Mentoring Program

STUDENT PARTICIPATION CHAIRS
Trilce Estrada (University of New Mexico, USA  - estrada@cs.unm.edu)
Jay Lofstead (Sandia National Laboratories, USA - gflofst@sandia.gov)

Student Mentoring Program for 2017

The annual IPDPS PhD Forum event will continue with the traditional poster presentations by students working toward a PhD in broadly defined areas related to parallel and distributed processing. In addition, continuing the program initiated in 2014, there will be a broader, enhanced program to include several evening and lunch-time sessions to provide the student participants coaching in scientific writing and presentation skills.

Participating students will have the opportunity to both present their research work and interact with senior academic and industry people in an informal setting. In addition, there will be mentoring sessions to help students improve communication skills, obtain valuable information for career planning, get familiar with a few of the trendy research topics, and make valuable contacts – all while enjoying the IPDPS main conference and many associated workshops.

The Student Research Program will be scheduled so that the participating students can follow all the main scientific and social events of the conference, and it is open to all students, including the authors of papers presented at the conference.  

Planned Program

Day

Time

Activity

Tuesday

Morning Break

Introduction and icebreakers

Tuesday

Lunchtime

Workshop on poster presentation skills
(training for the poster session)

Wednesday

Lunchtime

Panel on research and career planning
(academia, research labs, industry)

Wednesday

Evening

Poster Session & Banquet (poster awards presented)

Thursday

Morning Break

Student feedback and program evaluation

Thursday

Lunchtime

Workshop on paper writing and presentation skills
(interactive session with best paper nominee authors)

Thursday

Evening

Student Social Event

Workshop on poster presentation skills offers a chance for everyone to give a 3 minute talk about their poster and gain feedback from both the mentors and their peers. The goal is to be positive about the poster and provide constructive comments on both the poster material organization as well as the quick presentation.

Panel on research and career planning will include representatives from academia, research laboratories (non-industry), and industry. After a short presentation from each about what their job entails and why you might consider it, attendees are open to ask any questions to help guide what decision is the right one for them.

Workshop on paper writing and presentation skills is a discussion about what makes a great research paper. The basic idea is to understand why the best paper nominees were selected to help attendees learn how to write great papers. This session will follow the presentation of the best papers at the conference.

Students are encouraged to engage with conference attendees during the paper sessions, and scheduling of student events supports this. Making connections that help incorporate attendees into the community is an important additional goal. To facilitate this process, forum mentors will make appropriate introductions for student participants.

What students said of their participation in the 2016 program:

  • “The 'professionals' which attended the sessions were very responsive and gave some very good advice. I found it very helpful especially when being in the first years of the PhD. ”
  • “I really liked the collaborative environment that was established between students and researchers and authors. I made valuable contacts and friendships. I was also helped by, and really liked, the travel support program.”
  • The session was very much useful. Now, I came to know, how to make the best poster. I got some positive feedback that motivates me and also got some negative feedback to improve myself technically and non-technically.
  • “The mentoring sessions were very helpful. Due to these, I got exposed to dos and don’ts in research. Very informative for an early researcher like me. Networking was the best part since it was ensured that we talked to new people.”
  • “To be able to meet all these amazing folks from all over the world. I feel I already made a ton of new friends!”

IPDPS 2017 PhD Forum - CALL FOR APPLICATIONS

  • Because the 2017 IPDPS PhD Forum will emphasize interactive activities and offer mentoring-coaching support, the Applicant Statement of Interest will be as important as the poster proposal in the selection process.
  • Applicant students must be officially enrolled in a PhD Program at the time of submission, and each submission MUST be backed by a specific endorsement from the official PhD advisor(s) as specified in item 3 below.

1

Applicant Statement of Interest

This section should include:

  • Short bio sketch.
  • Current research interests.
  • Plan for future research/career.
  • Objectives for participating in IPDPS Student Program.

The applicant should also answer the following question: How do you expect the interaction with the IPDPS community will further your research/career goals?

2

Poster Proposal

This section should include:

  • Title of work and author & advisor(s) names and affiliations.
  • Brief description of work being done, including problem being addressed and the research methodology being used.
  • Abstract of results to be presented in poster.

3

Advisor Statement of Support

On institution letterhead, this letter should:

  • Verify applicant is full-time student.
  • Confirm support for applicant’s participation.
  • State length of time student has been under supervision of advisor writing the letter.

Advisor should email letter as a link or pdf attachment to phdforum@ipdps.org and have IPDPS 2017-PhD Forum-[full name of student] as the subject of the email

 

What/When to Submit

Applicants should prepare a submission document that addresses items 1 & 2 above. The manuscript cannot exceed two (2) pages using at least 10-point size font on 8.5x11 inch pages with at least 1 inch margins. This document should be submitted as a pdf file.

Submission of the application is via EasyChair, and the submit link below will take you to the site, which repeats the instructions given here. Everywhere you see “paper” on the Easy Chair submit site, that refers to your application. Also, you will be asked to enter an abstract. Use the same one that has been included in your application.

CLICK HERE TO SUBMIT YOUR APPLICATION
The letter of support from the advisor should be emailed by the time you submit your application, so please arrange accordingly.

Submission Dates/Deadlines
The goal is to accept as many applications as our capacity allows, but the availability of our resources, including travel support, will limit the number of participants in the program.  To be fair, we will employ a “first-come-first-served” approach, with a rolling selection process to be used until the capacity is reached, based on the following schedule:

Application received by

Acceptance notice will be sent by

15 January  2017

30 January 2017

15 February 2017

28 February 2017

28 February 2017

7 March 2017


Review of Applications

A committee drawn from the IPDPS community and representative of the different areas of research that the conference embraces will review the applications in concert with the PhD Forum co-chairs. By submitting an application, the student is making a commitment to prepare and present a poster at the conference.

STUDENT TRAVEL SUPPORT

To encourage participation in the Student Research Program, PhD Forum participants (those who have a poster accepted for presentation) who are IEEE members are eligible for travel grants and discounted registration fees.  (Discounted registration fee does not apply to students who are the sole registered author of a paper being presented in the main conference or workshops.)

NSF Funding for US-based Students
Funds for travel support have been provided by the US National Science Foundation (NSF). This funding is available only for full time students attending US colleges and universities. Underrepresented minority and women students from diverse US institutions are particularly encouraged to apply. Although student authors may be given priority for travel awards, this is not a requirement.

TCPP Travel Grants for All Student Authors
All participants in the IPDPS PhD Forum will be eligible for TCPP travel grants made available to all student authors at the conference. Note that all student attendees must have registered to be eligible for support and must be members of IEEE.

Student travel grants are available in the form of reimbursements that are sent only after the completion of the conference and receipt of all required documentation and receipts. Please note that the IPDPS PhD Forum may not be able to reimburse students for all travel expenses due to limited budget. Eligible expenses for reimbursement include hotel and transportation (flight, bus or train). Expenses that are not eligible for reimbursement include registration, taxi and meals. The reimbursement amount will be based on the number of awards made and distance traveled. Details of all travel support that will be available to all students will be announced in February 2017.

Poster Guidelines

Some basic guidelines on how to organize your poster include:

  • Relax, posters are intended to engage an interested person in conversation and then support that conversation.
  • Posters should be no larger than an A0 paper size. If it is horizontally structured, please still fit within the portrait dimensions specified (33.1 x 46.8 in max).
  • Be sure the title and organizational affiliations are clear along the top.
  • Consider the normal left-to-right, top-to-bottom reading order for English when organizing the contents. Multiple columns are perfectly acceptable
  • Include a QR code to a website that includes the poster abstract and an electronic copy of the poster itself.
  • If existing publications by the poster authors exist on the topic, these should be the only references.
  • Balance the amount of graphics and text. A visitor should be able to get the high level view within 1 minute and decide if they want to engage you.
  • Graphics should show structure and general measurements that illustrate the results.
  • Text should explain things without large paragraphs explaining.
  • Text should be large enough to easily read at 6 feet (2 meters) distance.
  • Assume the viewer is somewhat to generally knowledgeable about the topic eliminating the need for long motivational passages.
  • Provide sufficient motivational material to show at a glance the poster authors understand potential impact.
  • Compensate for color blindness is important. Design for monochrome, but add color to highlight.

Questions?

Any questions should be addressed to both chairs to ensure the quickest response.

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2017 Registration

March 27th Deadline for Advance Registration

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IPDPS 2016 Report



May 23-27, 2016
Chicago Hyatt Regency
Chicago, Illinois USA

REPORT ON IPDPS 2016